Academic Policies

Attendance Policy


Attendance is monitored and recorded daily. It is the responsibility of the student to notify the school in advance if they will be absent or late.

Elements of Satisfactory Attendance:


Students are expected to maintain a minimum of 90% of attendance throughout the enrollment period.
Excessive (more than 3 consecutive UNEXCUSED absences) will be subject to the probation and dismissal policy of NCNA.

Excused Absences:

An EXCUSED absence is considered only when the student notifies the school on the day, or prior to the day of the absence. The student must notify the office or the instructor. The absence will be recorded as excused however, excused absences are included in the calculation to determine the minimum attendance requirement.

Examples would be extended illness, hospitalization, court appearances, death, verified accidents or military assignments.

The following circumstances are NOT considered excused absences:

  • – Vacation
  • – “No Call – No show”
  • – Cutting Classes
  • – Returning late after a scheduled break

Students with two (2) weeks consecutive EXCUSED absences without an approved request for leave of absence will be subject to the probation and dismissal policy of NCNA.


For the purpose of satisfactory attendance, students arriving more than 15 minutes late without a legitimate reason or excuse will be deducted one-hour of the total attendance scheduled for that day. Three (3) unexcused tardiness will constitute one (1) day of missed attendance.

Students arriving more than thirty (30) minutes after the scheduled start time of a classroom or clinical session may be sent home and not allowed into the class. Any student with excessive tardiness of six (6) times in a month can be terminated from the program, and will be subject to the probation and dismissal policy of NCNA.

Absences and/or tardiness within a program shall impact as student’s Progress Report and Evaluation.

The Administrator must verify completion of all clock hours to qualify the student to sit on the Licensing Exam and obtain Certification in their field.



Making up a class/clinical/lab is not always an option. It is NCNA’s discretion to offer make up classes depending on the availability of instructions. If make up time is required in a program, a project or a written assignment may be given.



Leave of Absence (LOA) may be granted to students for serious illness, death in the family, or other emergency circumstances. Leave of Absence requests must be submitted in writing to the administration. Only one written request for a Leave of Absence will be considered during an enrollment period. The maximum time granted for a LOA is thirty (30) calendar days. Failure to report to class as scheduled ending the LOA period will result in automatic withdrawal from the program. Any students making regularly scheduled tuition payments to the school remain under that financial obligation during a LOA.

LOA request is NOT allowed for the following short-term programs:

  • Nursing Assistant
  • Home Health Aide
  • Acute Care Nursing Assistant
  • EKG Technician
  • In Home Support Service Provider/ Caregiving




  • Students will be eligible for graduation upon meeting the following conditions:
  • Completion of all required hours of theory, lab and clinical (including externship, if applicable)
  • Achieved a minimum grade of C at the end of the program
  • Submission of all required class assignments, reports and papers
  • Return of all materials borrowed from the school during the term of the program
  • Fulfillment of all financial obligations



Students are assessed a grade based on their performance. Performance is measured and recorded by instructors through classroom requirements and on the Lab and Clinical Evaluation form. Students must achieve a letter grade of C or higher in the theory component and a Satisfactory clinical grade in order to pass a program.

Grades are assigned according to the following:

  • A = 95-100
  • A- = 91-94
  • B+ = 88-90
  • B = 85-87
  • B- = 82-84
  • C+ = 79-81
  • C = 75-78
  • F = Below 75


Clinical Grade:

To receive credit in the clinical portion of a program, a student must have a satisfactory grade based on the Skills Checklist and must meet the guidelines for the objectives and the criteria in the Student Clinical Evaluation.


Northern California Nursing Academy protects the confidentiality of information of all students. Only enrolled students in the programs have the right to view, inquire and respond to information and issues relating to their performance. These include but not limited to grades, reports, attendance record and skills checklist.

Follow up of financial obligations will only be communicated to students unless an authorized person has been assigned by the student prior to enrollment.